Updated May 2018
Our mission is to provide software tools to the international scientific community. To provide these services, we at times need to collect and process personal information. XMapTools software (referred to herein as “XMapTools”, “software”, “website”, “we”, “our”) developed this policy to demonstrate our commitment to your privacy and protection of personal data. Please review it carefully and contact us at firstname.lastname@example.org if you have questions or concerns.
Collection of Personal Data
In order to provide our products, services, and websites as described in Use of Information below, we collect and process personal data from the users of our products, services, and website. We may collect information from you such as, but not limited to, your name, email address, website address, nickname of third-party websites, biographical information and information about your use of our website, products and services (“Personal Data”). You are not required to provide us with all of the Personal Data listed above, but if you do not do so, we may not be able to effectively provide you with our products, services and information.
We do not collect any Personal Data, usage or diagnostic information when you download, install or use XMapTools and during automatic updates.
Information You Directly and Voluntarily Provide to Us
Online registration: when you join in the website, you are required to provide certain information, including your email address. You may also voluntarily provide us with information such as your name, website address, nickname of third-party websites, biographical information. This information is only used to communicate with you.
Announcements: when you join in the website, you subscribe to XMapTools News for no charge. This information is used to send to you announcements and advertisements about our products and services. You may unsubscribe at any time by unselecting the “Accept to receive emails sent to multiple recipients (but still accept emails sent only to me)” option at the bottom of your profile.
Forum: When you post using our forum service, we collect the data shown in the post form, and also the your IP address and browser user agent string to help spam detection.
Media: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact form: We keep contact form submissions for a certain period for customer service purposes, but we do not use the information submitted through them for marketing purposes.
Information We Automatically Collect from You
We analyze traffic to this site. We collect statistical data on an aggregated basis. For example, we collect information about the domain names of servers that bring visitors to our site, and we count the number of visitors and keep track of where they go on our site. Such information allows us to find out what areas users visit most frequently and what services they access the most, which enables us to create a better overall experience for our users. To gather such data, we use “cookie” technology, which are small amounts of data that are stored within your computer’s Internet browser and that are accessed and recorded by the websites that you visit so that they can recognize the same browser navigating online at a later time.
If you have an account and you log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Embedded content from other websites
Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Use of Information
This website uses Personal Data for the purposes described at the time of collection and to provide a download service to you. We also use your information, as permitted by law, to communicate with you about XMapTools’ products and services, or other products and services in which we believe you may be interested. If you wish to opt-out of receiving emails from us, please unselect the “Accept to receive emails sent to multiple recipients (but still accept emails sent only to me)” option at the bottom of your profile or write to: email@example.com.
We will process your Personal Data for the purposes identified above on the following bases:
• For the legitimate interests, which include provision of our products, services, and information;
• Based on your consent; and
• As necessary to comply with our legal obligations.
Sharing and Disclosure to Third Parties
In order to offer our services and information, we partners with trusted third-party Service Providers. These include our website hosting company. The Personal Data shared with each provider is limited to the specific product or service they help us to provide. Through our contracts with them, these Service Providers are not permitted to use your data for any other purpose. We do not sell or otherwise make available any Personal Data for other organizations’ marketing purposes.
In certain, limited circumstances we may share or transfer personal information to unrelated third parties. For example, we may provide personal information to a third party (i) at your request; (ii) to comply with a legal requirement or court order; (iii) to investigate a possible crime, such as identity theft; or (iv) in connection with the sale, purchase, merger, reorganization, liquidation or dissolution of XMapTools. If such an event occurs, we will take reasonable steps to protect your personal information.
Data Storage and Security
We collect and processes Personal Data in the European Union and Switzerland and store the data on servers in the EU.
We make reasonable efforts to ensure that this website and our Service Providers have implemented physical, electronic, and procedural security measures to assist with safeguarding your personal information, and to help protect against unauthorized access and disclosure. Notwithstanding our efforts, the Internet has inherent security risks. We cannot promise, and you should not expect, that your personal information, personal searches, and other communications will always remain secure. You should take care with regard to how you handle and disclose your personal information or any username or password that you are required to use to access our websites and services.
Personal Data may be retained by us for so long as necessary or useful to pursue the legitimate interests of the software XMapTools. Other factors may include: archiving of historical information and legal requirements, including limitations periods during which a legal claim might be brought.
If you post a message using our forum service, the message and its metadata and attachements are retained indefinitely.
XMapTools is a professional software and we do not knowingly collect personally identifiable data from persons under the age of 18. If you are a parent of a child under 18, and you believe that your child has provided us with information about him or herself, please contact us at firstname.lastname@example.org.
Links to Other Sites
Our site contains links to other sites and Internet resources. We are not responsible for the privacy practices or the content of these other websites and Internet resources.
Your Individual Rights Regarding Personal Data
If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. Such requests must be submitted in writing to us.
Dr. Pierre Lanari
Institute of Geological Sciences
We may update these privacy policies periodically, and we encourage visitors and users to review them on a regular basis. Whenever there are changes, the modified policies will be posted on our website and will be effective at that time.